Workflow Interview (5 min)
Industry · Wholesale

From order to invoice,
no more re-creating slips.

Orders arriving by phone, fax and email, stock and purchasing checks, shipping arrangements, month-end closing. We reduce the repetitive admin work—under terms that differ for every customer—with one flow from order to invoice.

Take the Workflow InterviewLearn about AAP
We’re currently conducting Workflow Interviews with wholesale companiesFor: wholesalers (order processing and sales administration)
AffordableAll in one. Less than separate contracts
FastPreconfigured, ready to use right away
SimpleNothing to assemble. Onboarding included
Our hypothesis

How we think
wholesale work flows.

We’ve divided the industry’s end-to-end work into four stages, and for each, laid out the friction we think exists today alongside what AAP aims for.

This is a hypothesisIt’s based on research and conversations so far, and we’re still verifying it against real work. If something looks wrong, please tell us in an interview.
01

Order intake

What likely happens todayOrders arriving by phone, fax and email are entered by hand
What AAP aims forAI reads incoming orders and drafts the order data
02

Stock & purchasing check

What likely happens todayStaff check the stock sheet and, if short, contact suppliers by phone or email
What AAP aims forMatch orders against stock and list the items that need purchasing
03

Shipping arrangements

What likely happens todayShipping instructions and delivery slips are re-created while looking at the order
What AAP aims forDraft shipping instructions and delivery slips from order data for a person to review
04

Invoicing & collection

What likely happens todayInvoices are created at month-end closing, and payments are reconciled by eye
What AAP aims forGather the data needed for closing and, once approved, send it to your current accounting software

“What AAP aims for” describes our concept. Wherever a judgment call is needed, a person always reviews and approves.

Hard parts

What we think will be hard in this industry.

We think about why things might fail before we start. In the interview, we’d like to learn how these really play out at your company.

Prices and terms per customerThe same product can have different unit prices and closing dates for each customer, and these must be handled correctly.
Fit with existing sales management systemsWe’ll work out whether to keep the sales management system you already use and how to connect it.
Customers who rely on fax and phoneWe design how orders are received on the assumption that customers won’t change how they work.
Hearing

What we’d like
to hear from you.

What we’ll ask
How work flowed over the past week from order to invoicing and collection, the tools you use, and the tasks that take the most time
Format
Answering AI questions (about 5 minutes), or an online or in-person meeting (about 30 minutes)
Cost & preparation
Neither is required.
How we use your information
Used only to develop AAP
For companies that take part

We’ll share our summary of the wholesale industry’s workflow challenges and give you priority when we recruit for the early pilot.

About Artivation

Artivation Corp. (Ota-ku, Tokyo). Ryosuke Nakada, Representative Director, President & CEO. We’re building a world where AI takes on the work people don’t want to do, so they can focus on what they truly want to do. About Artivation →

Other industries

AdvertisingReal estateConstructionLogistics
Hearing

Just telling the AI
is enough.

No time for a 30-minute meeting? Answering the AI’s questions for about 5 minutes is plenty. The industry is preset to “Wholesale.” Based on your answers, we’ll check whether AAP could support your work in the future and get back to you. If you’d like a meeting, choose it under “Preferred format.”

  1. 01Tell the AI about your workAnswer the AI’s questions about your day-to-day work and the tasks that take time. It takes about 5 minutes.
  2. 02We review itWe check whether AAP could support your work in the future, and a team member follows up by email.
  3. 03Meetings are available tooIf you’d like to talk in depth, you can also choose a 30-minute meeting (online or in person).

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