Privacy Policy

Established: March 12, 2025
Last updated: October 16, 2026

This is an English translation provided for reference. In case of any discrepancy, the Japanese version prevails.

Artivation Corp. (the “Company”) sets out the following Privacy Policy regarding personal information obtained through the websites it operates, its inquiry forms and other services it provides.

1. Information we collect

The Company may collect the following information in connection with inquiries, business partnerships, recruitment, media requests and other communications.

• Name
• Company or organization name
• Email address
• Phone number
• Title and department
• Industry and number of employees
• Inquiry type
• Inquiry details
• Information about your operations provided in the Workflow Interview (workflows, tools used, challenges, etc.)
• The content of conversations with the Company’s AI, and meeting requests
• Reference URLs and other information voluntarily provided by the sender
• Technical information such as access date and time, IP address and browser information

2. Purposes of use

The Company uses the personal information it obtains for the following purposes.

• To respond to inquiries and make necessary contact
• To develop, provide and support the implementation of AAP (AI Application Package) and other Company services, and to respond to related inquiries
• To conduct the Workflow Interview and to analyze the responses and use them in developing Company services (we will obtain prior consent before publishing company names or responses externally)
• To receive inquiries using AI, organize their content and assist with responses
• To communicate and consider matters relating to business partnerships, sales partners, investment, participation in New Ventures, recruitment, media requests, etc.
• To provide information about Company services and events (we will stop sending if you do not wish to receive it)
• To improve and enhance the quality of Company services, websites and business
• To address misuse, nuisance behavior and security issues
• To comply with laws or regulations

3. Provision of personal information to third parties

The Company will not provide personal information to third parties without the individual’s consent, except as permitted by law. However, depending on the inquiry, we may share information with partners, professionals or other necessary parties after obtaining the individual’s consent.

4. Outsourcing the handling of personal information

To the extent necessary to achieve the purposes of use, the Company may outsource website operation, email delivery, inquiry management, cloud services, system maintenance and similar tasks to external providers. In addition, for receiving inquiries and Workflow Interviews, we use external AI services for AI responses and summaries. These providers may include providers located outside Japan, and the Company exercises necessary and appropriate supervision over them. For the AI services we use, we choose settings and contracts under which the content you send is not used to train the AI.

5. Security measures

To prevent leakage, loss, damage or unauthorized access to personal information, the Company takes necessary and appropriate security measures, including access control, password management, encrypted communications and proper management of the services it uses.

6. Cookies and analytics tools

The Company’s websites may use cookies and similar technologies to improve usability, understand access patterns and improve the sites. When analytics tools are used, the information collected does not directly identify specific individuals. If we use analytics or advertising tools, we will review the service names and providers’ policies before launch and add them to this section as needed.

7. Disclosure, correction and suspension of use of personal information

If an individual requests disclosure, correction, addition, deletion, suspension of use, erasure or suspension of third-party provision of personal information held by the Company, the Company will verify the individual’s identity and respond appropriately in accordance with the law.

8. Personal information of minors

Minors providing personal information to the Company should do so with the consent of a parent or guardian where necessary.

9. Changes to this Policy

The Company may change this Policy as necessary. The revised Privacy Policy takes effect when it is posted on the Company’s website.

10. Contact

For inquiries about this Policy and the handling of personal information, please contact us below.

Artivation Corp.
Contact: please reach us through our contact form.