Workflow Interview (5 min)
Industry · Real estate

From inquiry to contract paperwork,
no lead falls through the cracks.

Inquiries arrive separately from listing portals, phone and email. Follow-up depends on each agent’s memory and notes. Viewings need scheduling and documents need checking. We make the whole sequence trackable as one flow per customer.

Take the Workflow InterviewLearn about AAP
We’re currently conducting Workflow Interviews with real estate companiesFor: brokerage and property management companies
AffordableAll in one. Less than separate contracts
FastPreconfigured, ready to use right away
SimpleNothing to assemble. Onboarding included
Our hypothesis

How we think
real estate work flows.

We’ve divided the industry’s end-to-end work into four stages, and for each, laid out the friction we think exists today alongside what AAP aims for.

This is a hypothesisIt’s based on research and conversations so far, and we’re still verifying it against real work. If something looks wrong, please tell us in an interview.
01

Inquiry

What likely happens todayInquiries from listing portals, phone and email are checked separately
What AAP aims forCollect inquiries in one inbox and automatically organize property and customer information
02

Follow-up

What likely happens todayWho was contacted and when is scattered across agents’ memories and notes
What AAP aims forAI prepares the next message to send and drafts the wording; the agent sends it
03

Viewing scheduling

What likely happens todayDates are coordinated by phone with management companies, owners and customers
What AAP aims forRecord scheduling of candidate dates and confirmation messages in a single flow
04

Paperwork

What likely happens todayApplications and ID documents are gathered and checked for completeness by hand
What AAP aims forAI checks whether the required documents are complete and alerts the agent to anything missing

“What AAP aims for” describes our concept. Wherever a judgment call is needed, a person always reviews and approves.

Hard parts

What we think will be hard in this industry.

We think about why things might fail before we start. In the interview, we’d like to learn how these really play out at your company.

Replacing core systemsCore systems that manage properties and contracts are hard to replace, so integration is the starting assumption.
Industry-specific business customsA system that doesn’t fit how companies deal with each other won’t take hold.
Handling personal informationProspective tenants’ personal information must be managed strictly.
Hearing

What we’d like
to hear from you.

What we’ll ask
How work flowed over the past week from inquiry to paperwork, the tools you use, and the tasks that take the most time
Format
Answering AI questions (about 5 minutes), or an online or in-person meeting (about 30 minutes)
Cost & preparation
Neither is required.
How we use your information
Used only to develop AAP
For companies that take part

We’ll share our summary of the real estate industry’s workflow challenges and give you priority when we recruit for the early pilot.

About Artivation

Artivation Corp. (Ota-ku, Tokyo). Ryosuke Nakada, Representative Director, President & CEO. We’re building a world where AI takes on the work people don’t want to do, so they can focus on what they truly want to do. About Artivation →

Other industries

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Hearing

Just telling the AI
is enough.

No time for a 30-minute meeting? Answering the AI’s questions for about 5 minutes is plenty. The industry is preset to “Real estate.” Based on your answers, we’ll check whether AAP could support your work in the future and get back to you. If you’d like a meeting, choose it under “Preferred format.”

  1. 01Tell the AI about your workAnswer the AI’s questions about your day-to-day work and the tasks that take time. It takes about 5 minutes.
  2. 02We review itWe check whether AAP could support your work in the future, and a team member follows up by email.
  3. 03Meetings are available tooIf you’d like to talk in depth, you can also choose a 30-minute meeting (online or in person).

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